1. Have a clear objective in mind: What do you wish to accomplish with the event that you are planning? The ultimate target you have will determine a lot of things – how the program will go, the venue for the event, etc. An event to thank your top, most loyal clients, for example, will be very different from say, a product launch.

2. Start planning early: Events take time to plan. For major ones, 6 months to a year before may be sufficient. You may want to reserve a particular location for the event. The 6 months to one year allowance should ensure that you are able to hold the event at the place where you want it to be. You may of course decide to work on an event within a shorter time frame than 6 months. That is still possible but may entail unwanted and unnecessary stress.

3. Set major milestones and have a realistic timetable: List major activities or things to be done and set a deadline for each. This way, at any one time, you can tell whether you are on track or if adjustments in your planning or timetable are necessary.

4. Have someone on top of everything: The problem with having a team usually work on something is that sometimes, we assume wrongly, that certain tasks are being done when in fact, they aren’t being attended to. Be clear with assignments on a per individual basis. At the same time, someone must pull everything together and see the whole picture by taking the lead.

5. Assess and allocate your resources: Evaluate what you have in terms of people, time, and money. Put your resources to good use but make sure that you do not overburden anyone. Stick to your budget.

6. Serve good food: Whether we are talking about the actual event or gatherings or meetings necessary in planning the event, people involved in the project or more importantly, our guests and clients themselves, must be well-fed. People cannot work well if they are hungry. Clients will not be predisposed to make a decision in your favor if they are unhappy. I have seen it numerous times at seminars. The speaker or trainer may not do a good job but if the meal is good, participants still leave the venue happy. At the other extreme, even if the speaker is the best, if the guests get lousy food, the feedback about the event will not be that great.

7. Be flexible and stay cool: Do not expect everything to go your way. No event proceeds perfectly.. Not all the planning can prevent little mishaps from taking place. Just relax and go with the flow. Take comfort in the thought that you did or have done your best.

8. Call in the experts: You may want to have a professional events manager handle the planning of the event or even just the day of the event for you. Be realistic in your view of what you can and cannot handle. Do not be ashamed to ask for help.

If you have an event that you are planning and wish to have a team assist you with that, you may visit and consider touching base with:EventsPlus, Inc.

Life is made up of a series of events. Some events happen, even without our planning them. Certain events, however, can be controlled and are up to us to manage properly.

Events management or events planning is a rapidly growing industry. Gone are the days when companies can just hastily put together a temporary team to handle a particular event. Events have come into their own as a critical tool for marketing or promoting a product or service. As such, events have to be handled effectively and efficiently.

The Company:

EventsPlus, Inc. is a service company offering a full range of project management services. It specializes in events management and web development. Other services offered include: exhibition-related services, multi-media services, creative design services, systems development, publicity and promotion services, and trade fair agent services.

EventsPlus, Inc, as a company, started in February 2005. It is composed of young, talented, and energetic individuals, all of whom were former managers at CITEM. CITEM is the Philippine government’s export promotions arm, specializing in trade exhibitions and missions. Collectively, the team boasts of more than 30 years of solid project management experience. Having been connected with the government’s export promotions arm, the company is familiar with the ins and outs of doing business in the Philippines and has an established network of respected service providers.

Since its establishment in 2005, EventsPlus, Inc. has served individuals, small and medium enterprises (SMEs), various groups and associations, and multinational firms. Previous clients include: an international-based import promotion organization, a Philippine-based non governmental organization, a government agency, a private sector association of local business leaders, an export-oriented chamber, and an ad agency.

Past Projects:

EventsPlus, Inc. was appointed as the events management company to handle the over-all participation of the Tokyo-based ASEAN-Japan Centre and participating countries in the Manila F.A.M.E. International, an international export-oriented trade exhibit (April 2005). The company successfully met the demands and requirements of a Japanese client.

In December 2005, EventsPlus, Inc was contracted as the Destination Management Company (DMC) in connection with the Asia Australia Pacific Regional Conference. The company worked with the Philippine chapter of the Young Presidents’ Organization (YPO), a group of young business leaders from around the globe. As DMC for the Offsites Committee, the company reported to Committee Chair Fernando Zobel de Ayala for 9 months.

In April 2006, Events Plus, Inc. partnered with the PR unit of ad agency Campaigns & Grey in handling the centennial anniversary celebration of the Li & Fung Group, a Hong Kong-based multinational corporation specializing in export trading, retail and distribution, and supply chain management. The success of this event establishes EventsPlus, Inc.’s expertise and track record in handling corporate events.

Contact Information:

If you wish to inquire more about EventsPlus, Inc.’s services or if you would like them to assist you in ensuring that the event you are planning goes smoothly and turns out successful, here is their contact information:

Mike M. Madayag

President

55 Biyuleta St., Tahanan Village, Parañaque City, Philippines

Tel: 850-9692

Telefax: 842-5574

Mobile: 0917 8078449

E-mail: reachus@eventsplus.com.ph

www.eventsplus.com.ph

“We receive from Him whatever we ask, because we obey His commands and do what pleases Him.” (1 John 3:22 TEV)

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